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Assistant Finance Officer (m/f)

 

Assistant Finance Officer (m/f)

UNHCR - United Nations High Commissioner for Refugees

UNHCR is recruiting an Assistant Finance Officer (m/f), to be based in Nampula, Mozambique.
Description
  • The United Nations High Commissioner for Refugees (UNHCR) is an international organization with the mandate to assist persons in need of international protection; asylum seekers; refugees; statelessness; and internally displaced persons. The UNHCR operation in Mozambique has its main office in Maputo and field offices in Nampula and Pemba. The working language in the UNHCR offices in Mozambique is English.
  • The Assistant Finance Officer provides technical support with the processing of financial transactions, and monitors compliance with UNHCR and UN Financial Regulations and Rules. In operations that do not have a Project Control Officer at Country or Multi-Country level the Assistant Finance Officer must also perform oversight responsibilities with regard to the execution of projects
  • Direct supervision is received from the immediate supervisor, Head of Field Office. Technical guidance is received from the Finance Officer based in the main office in Maputo. The incumbent will also refer to UNHCR and UN handbooks and policy papers concerning financial rules and regulations
  • The incumbent may directly supervise general service staff
  • Previous professional experience within the United Nations system would be desirable
  • Category/grade: National Professional Officer, NOA
  • Post Number: 10035459
  • Type of contract: Fixed-Term Appointment (FTA)
  • The Effective Date of Assignment: As soon as possible
Duties
  • Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure in the office
  • Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets
  • Review vouchers, including ABOD and project disbursements
  • Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds
  • Contribute to the preparation and processing of monthly accounts
  • Provide financial status reports to supervisors
  • Analyze and evaluate financial reports within the area of responsibility on a regular basis
  • Maintain effective business relationships with local banks
  • Ensure that payments are effectuated by the monthly deadline
  • Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances
  • Conduct regular checks of petty cash and cash accounts
  • Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures
  • Prepare office-level financial expenditure reports submitted to the Regional Bureau or Headquarters
  • Approve vouchers, including ABOD and project disbursements
  • Perform other related duties as required
Requisites
  • Years of Experience/Degree Level:
  • For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree
  • Field(s) of Education
  • Accounting; Finance; Public Administration; Business Administration; Economics; or other relevant field.
  • (Field(s) of Education marked with an asterisk* are essential)
  • Certificates and/or Licenses:
  • Internal Auditor (CIA); Certified Public Accountant (CPA)
  • (Certificates and Licenses marked with an asterisk* are essential)
  • Relevant Job Experience:
  • Essential
  • Excellent computer skills, in particular in MS Office applications. Excellent communication skills.
  • Desirable
  • Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good knowledge of United Nations financial rules and procedures. Good understanding of accrual accounting (such as IPSAS or IFRS)
  • Working experience with PeopleSoft/Oracle Financial modules
  • Functional Skills:
  • *FI-Finance – Accounting
  • FI-Finance - Accrual accounting (IPSAS/IFRS)
  • *IT-Computer Literacy
  • *FI-Finance
  • *IT-MS Office Applications
  • FI-PeopleSoft Financial Management
  • UN-UN/UNHCR Financial Rules and Regulations and Procedures
  • EX-Experience in intergovernmental organization (UN or similar)
  • (Functional Skills marked with an asterisk* are essential)
  • Language Requirements:
  • For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language
  • Competency requirements:
  • All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below
  • Core Competencies:
  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation
  • Managerial Competencies:
  • Managing Performance
  • Judgement and Decision Making
  • Managing Resources
  • Cross-Functional Competencies:
  • Analytical Thinking
  • Negotiation and Conflict Resolution
  • Political Awareness
Notas
  • Eligibility: Interested staff members should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS, UNHCR/AI/2020/1/Rev.2). If you have questions regarding your eligibility, you may also contact the HR Unit
  • In line with the RALS, the below category of candidates are eligible to apply for internally/externally advertised vacancies
  • Group 1 candidates: Group 1 comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above
  • Group 2 candidates: Group 2 comprises candidates from the below categories after completion of one cumulative or continuous year of service in the country of the vacancy:
  • Currently employed locally recruited UNHCR staff members holding a Temporary Appointment
  • Former locally recruited UNHCR staff members who held an indefinite or fixed-term appointment (within 2 years of separation for males and 5 years for females)
  • National United Nations Volunteers currently working for UNHCR
  • National UNOPS and individual contractors currently working for UNHCR
  • Current GS staff members holding an indefinite or fixed-term appointment applying to a position in the same category two grades above the staff member’s personal grade
  • Current UNHCR staff members in the International Professional category holding an indefinite or fixed-term appointment applying to a GS post
  • Current UNHCR staff members in the NPO category holding an indefinite or fixed-term appointment applying to a GS post
  • Current locally recruited female staff members from other UN system Organizations holding the equivalent of an indefinite or fixed-term appointment
  • External candidates: External candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country
  • Remuneration: A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
  • Submission of Applications: Interested internal candidates (Group 1 and Group 2) should apply through MSRP - Self-Service - Recruiting Activities - Careers (please search by JO number or by Location). Please update your personal profiles with all required information in order to be able to apply. Please consult the attached documents for further guidance on how to update the personal profile.
  • Interested external applicants are also invited to apply online and complete the mandatory motivation letter. External vacancies are posted on the external UNHCR website and applicants who do not have internal status must apply through the external UNHCR website. https://www.unhcr.org/careers.html - Careers - Career opportunities - Other Opportunities - Vacancies - sort by Location or search by Job Opening number .
  • Not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and only candidates who have passed the test successfully will be called for oral interviews. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees)
  • Applications will be accepted only via the online portals. Please do not send application via email
  • The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application
  • UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality, and culture. All applications will be treated with the strictest confidentiality
  • UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behaviour and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at [email protected] or through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80
  • For any technical problems encountered during the online application, please send an email to the below email address titled “Online VA Query-your name and surname”. Human Resources [email protected]
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